The RCVS has released the results of an independent report into the implementation and long-term suitability of its iMIS database from TFX Consulting.

The RCVS has released the results of an independent report into the implementation and long-term suitability of its iMIS database.

The RCVS' computer system has been reviewed for effectivenessThe report – carried out by independent firm TFX Consulting – was submitted in response to a request from the RCVS’ Planning & Resources Committee to undertake a full assessment into the iMIS database, a professional membership, subscription and CPD system from Advanced Solutions International (ASI) that has been implemented at the college since December 2010.

Problems found within the report include inadequacies in the procurement process for the IT system, especially in the original brief given to ASI. This, suggests the report, led to differing expectations from the college and ASI in terms of the detail and complexity of the project. ASI was in fact reported to be “surprised” by the complexity of the college’s requirements which only emerged during implementation.
Also, despite TFX agreeing that the iMIS system is suitable for the finance functionality required by the college, the consultancy is critical of its ability to support some other RCVS data structures, therefore considering it is a poor fit for the complex registration and education functions needed.
Despite these findings, TFX recommend that the RCVS continues to work with the iMIS database in the immediate future, particularly with regard to core functions. However, it is suggested that that a new partner is sought for ongoing support. It is then recommended that a plan is put in place to migrate away from the system over a period of two to three years, as part of a natural upgrade path for the RCVS’ IT system.

RCVS president Jerry DaviesIn the introduction to the report, Jerry Davies, president of the RCVS, said: “We are grateful to TFX Consulting, and Ben Murray in particular, for the depth and clarity of their report. It has been very useful to have independent scrutiny of the iMIS project and our IT systems as a whole.
“Lessons can be – and have been – learned. For example, new project management protocols have been introduced by the college, and the instigation of an Audit and Risk Committee has been agreed.”
Council accepted the findings of the report at its recent meeting, and the new chief executive and secretary, Nick Stace, will consider how the recommendations are best implemented when he takes up his post in September.


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